Introduction:
The Inventory and Price Management App is a powerful tool for managing inventory and prices in real-time and across all touchpoints (web, mobile, and sales center devices). With this app you can:
Provide inventory availability and status in websites, and sales center devices
Segment inventory according to real-time status (Available, Sold, Hold, Conditional, Inventory, Not Released, etc.)
Change availability status and control how and when to release your product into the market
Control and modify the price of Units, Models, Lots, Premiums, etc.
!! STOP: Don’t Use the Inventory and Price Management App Until
You’ve configured the Home Models with the Home Model Configurator and the Site Plan with the Site Plan Configurator.
!! Heads-Up
Our Table of Contents links might occasionally land you Just Below The Target Section. If this happens, a Simple Scroll Up to the Previous Section will get you right where you need to be.
TABLE OF CONTENTS
- Get Started
- Inventory Management
- Lot Inventory at a Glance
- Filter Lot Cards
- The Lot List
- Edits Done From the Lot List
- 7. Remove a Tag from a Lot
- 8. Add a Tag to a Lot
- 9. Bulk Actions: Add a Tag to a Group of Lots
- 10. Edit the Names of Tags in the Tags List
- 11. Remove Tags from the Tags List
- 12. Add New Tags to the Tag List
- 13. !! STOP. Before you Update the Status of a Lot, Read This:
- 14. Update the Status of a Lot
- 15. Unlock a Lot
- 16. Initiate or Make a Transaction
- 17. Display Available Homes Information
- 18. Refresh The Information before you Provide it
- Price Management - Lots
- Price Management - Elevations
- Price History
Get Started
1. Launch the Inventory and Price Management (IPM) App
Go to the project’s Workplace,
Under Customer & Transaction Management, find the Inventory & Price Management App and Select it
You will be redirected to the Overview Screen
Inventory Management
Lot Inventory at a Glance
2. The Lot Inventory Management Screen
Intro: There are two Segments on this screen: the Navigation Bar to the left and the Overview Screen.
The Left Navigation Bar allows you to navigate to
Inventory Management
Price Management
Price History
Settings
The Main Stage has 3 sections:
Overview
Lot Labels and Filters
Lot List
3. Lot Inventory Overview
Info: This section is located at the Top of the screen and provides an Overview of the Lots in your Low-Rise community. It is arranged by Status and is Updated in Real Time. At a glance, you see the following:
Total Lots
Lots Available
Lots Sold
Lots on Hold
Sold Conditional
Standing Inventory
Not Released
This information is populated with the information you entered with both the Home Model and Site Plan configurators.
Filter Lot Cards
Info: About the Lot Cards,
The main elements of the Inventory Management screen are the Lot Cards. These display the different Lots and their details. By default, All Lot Cards are displayed and sorted numerically. Use Filters to display only Certain Lots.
4. Filter the Lot Cards by Status
Locate the Colored Rectangles at the top of the Lot Cards
Checkmark One or More of the Status Rectangles
Only the Lots that Align with your Criteria will be Displayed
!! Are Lots in Draft Mode Listed in the Inventory Price Manager?
Yes. Even if a Lot is saved in Draft Mode in the Home Model Configurator, it appears as Available in the Inventory Price Manager, but it is Not Visible in your Touchpoints (website, touchscreen, etc.) until it is Published.
5. Filter the Lots by Lot Premium Price, Lot Frontage, Lot Type, Lot Condition/ Premium, Street Name, and Lot Tags
Locate the Filters Button to the Right of the Colored Rectangles and Select it
The Filters Drawer will Open
Define your Filter Criteria
Click Apply
!! If you would like to define a Premium Price Range, click the Left of the Slider to set the Lower price range and the Right to set the Higher price range.
The Lot List
6. Lot List - Card View
Info: About the Lot List
The Lot List displays the different Lots and their details sorted numerically. By default, lots are displayed in the Card View. Each card provides the following information:
Lot Number
Lot Tags
Status
Frontage
Model Type
Publish Status (The Publish Status of a lot can be changed using the Site Plan Configurator )
Lot Condition/Premium
Address
Block #
Exterior Color Package
Lot Grading
Available Elevations or Sold elevation if the lot has been sold
Edits Done From the Lot List
Info: Making Adjustments from the Lot Cards
Some Edits can be done from a Lot Card, like Adding or Removing Tags, Changing the Status, Initiating a Transaction and Updating the Information of a Lot.
7. Remove a Tag from a Lot
To Remove a Tag from a Lot, Find the Lot Card
At the Top of the Lot Card, find the Tag(s) Field
Locate the Tag that you want to Delete and Click the X next to the name
The Tags will be Updated
!! Heads–Up
These Updates are reflected Across the Platform. Lots that are SOLD are Locked and their information Can’t be Updated.
8. Add a Tag to a Lot
To Add a Tag to a Lot, Find the Lot Card
At the Top of the Lot Card, find the Tag(s) Field
Click the Tag Field to Display the Tags Dropdown Menu
Locate the Tag that you want to Add and Select it
The Tags will be Updated
!! Heads–Up
These Updates are reflected Across the Platform
Sold Lots can’t have any tags added to them
If the Tag that you need is not in the Dropdown Menu, you will need to Add it to the Tag List. Follow these steps
9. Bulk Actions: Add a Tag to a Group of Lots
To Add a Tag to a group of Lots, go to the Lot List
Locate the Cards of the Lots you want to Tag
To the Left of the Lot Number there is a Square, Click on it to select the card
The Bulk Actions Button will Display to the Right of the Colored Rectangles
Click the Bulk Actions Button and select Apply Bulk Tags
From the Dropdown Menu in the Bulk Apply pop-up, select the Tag(s) you want to Add
To Close the dropdown, Click out of the dropdown but Inside the pop-up
Then Click Update
!! Heads–Up
Tags can only be added in bulk to Available Lots and are reflected Across the Platform.
If the Tag that you need is not in the Dropdown Menu, you will need to Add it to the Tag List. Follow these steps
10. Edit the Names of Tags in the Tags List
To Edit a Tag, go to the Left Navigation Bar and Select Settings
The Tags List will Display
Locate the Tag you want to Edit
Click on the Pencil Icon to the Right of the name
Enter a New Name
Click Update
!! Heads–Up
These Updates are reflected Across the Platform.
Info: How to Get Back to the Lot List,
To go back to the Lot List, go to the Left Navigation Bar and select Inventory Management.
11. Remove Tags from the Tags List
To Remove a Tag, go to the Left Navigation Bar and Select Settings
The Tags List will Display
Locate the Tag you want to Remove
Click on the Trash Icon to the Right of the name
Confirm Delete
!! STOP Before you Remove a Tag
When you remove a tag from the Tag List, it is removed from all the Lots containing it. These Updates are reflected Across the Platform.
Info: How to Get Back to the Lot List,
To go back to the Lot List, go to the Left Navigation Bar and select Inventory Management.
12. Add New Tags to the Tag List
To Add a New Tag to the list, go to the Left Navigation Bar and Select Settings
The Tags List will Display
Locate the Add Tag button at the Bottom of the list
Enter a New Name
Click Update
The New Tag will now be Included in the Tags Dropdown
!! Heads-Up
These Updates are reflected Across the Platform.
Info: How to Get Back to the Lot List
To go back to the Lot List, go to the Left Navigation Bar and select Inventory Management.
13. !! STOP. Before you Update the Status of a Lot, Read This:
If you use the Transaction Management App to process your transactions, you should NOT Change a Lot's status to Sold or Conditional, as the Sold/Conditional Lot will No Longer Appear in the Transaction Manager, meaning the transaction cannot be completed.
As long as you are Not Using the Transaction Management App as part of your process, you can Use All Status Options to manage your inventory.
Lots that are SOLD, CONDITIONAL, or on HOLD are Locked and their status Can’t be Updated.
Lot Updates are reflected Across the Platform, so, for example, if you update a Lot from Available to Not Released, the Lot will be Automatically HIDDEN from the Home Models List on the Website and Touchscreen.
To update the status of a Lot follow these steps.
14. Update the Status of a Lot
To Update the Status of a Lot from the Lot Card, find the Three-dot Action Menu located next to the Status of the Lot
Click on it
From the Dropdown, select Update Status
In the Status Pop-up, click on the Status Field to display the Status Dropdown
Select a New Status
Click Update
Info: Once a Lot’s Status is Updated to Sold or Conditional,
you must select the Elevation*, Floor Plan Package* and Sales Owner* from the dropdowns and Enter the Final Price*, Sales Owner *and Purchasers*.
* Mandatory fields.
15. Unlock a Lot
!! Why is it Locked?
Lots that are SOLD, HOLD and CONDITIONAL are Locked and their status Can’t be Updated.
16. Initiate or Make a Transaction
Info: Transactions Cannot be made Directly from the Inventory and Price Management App, but by clicking on Make a Transaction, you will be Connected to the Transaction Management App.
To Make a Transaction from a Lot Card, find the Three-dot Action Menu located next to the Status of the Lot
Click on it
From the Dropdown, select Make a Transaction
The Transaction Management App will open
You can also Initiate a Transaction from the Home Model Pop-up
Info: Click here to learn how to finalize agreements using the Transaction Management App.
!! Heads-Up
These Updates are reflected Across the Platform.
17. Display Available Homes Information
To view the Home Model Information, locate the Card of the Lot you are interested in
Go to the Bottom of the Card and Click on the Name(s) of the Available Home(s)
The Home Model Pop-up shows the Elevation, Floorplan Packages, and Information about the Home
You can also Initiate a Transaction from the Home Model Pop-up
Info: Click here to learn how to finalize agreements using the Transaction Management App.
!! Heads-Up
Lots that are SOLD, CONDITIONAL, or on HOLD are Locked and the Home Model Information WON’T be Displayed.
18. Refresh The Information before you Provide it
Info: The Refresh Button is located at the Bottom of a Lot Card to the Right of the Available Home(s) .
!! REFRESH THE INFORMATION BEFORE YOU OFFER A LOT
To make sure it is still available, particularly during Busy Days, like Grand Openings when there are Several Agents looking after clients at the Same Time.
To Refresh the Information, locate the Card for the lot you are interested in
At the Bottom of the Card, Click on the Refresh Button
Price Management - Lots
Lot Price Tab
19. Lot Price List
Info: About the Lots Price List
In the Lot Price Tab of the Price Management Screen, you can Manage the Lot Premiums. The Lot Price List shows only the Available Lots with Premiums, where you can find the following information:
Lot #
Frontage
Model Type
Condition(s) / Premium(s) *
Block #
Gradings
Available Home(s)
Lot Premium
* A Square with a Number indicates that More Than One Condition/Premium Applies to the Lot. Click on the number to View Them all.
20. Lot not in the Lot Price List
!! I Can’t See a Lot in the List
A Lot Must Be Published and have Premiums to appear in the Lot Price List. To add a Premium or Publish a Lot, you must use the Site Plan Configurator.
21. Adjust a Lot Condition/Premium
!! Heads–Up
These Updates are reflected Across the Platform.
To Adjust a Lot Premium, find the Lot in the List and Click on the Square to the left of the Lot # to select it
At the Top Right of the Screen, the Adjust Price button displays, Click on it
In the Adjust Lot # Price pop-up, the Lot Conditions/ Premiums are listed
Select the one you want to Adjust
In the Price/ Percentage field, enter the new Price or Percentage
Click Update
22. Bulk Adjust Lot Conditions/Premiums
!! Heads–Up
These Updates are reflected Across the Platform.
To Adjust the Price of Premiums/ Conditions, of a group of lots, select All those that need Adjusting
At the Top Right of the Screen, the Adjust Price button displays, Click on it
In the Adjust The Price pop-up, Select – or + to Increase or Decrease the Price or Percentage
Then, select the Price Icon or Percentage Icon to indicate whether to Adjust by Price or Percentage
In the field, enter the Number of Dollars or Percentage Value
Click Update
The Lot Premium Price of the selected Lots will be Updated
Filter Lots
23. Filter the Lots in the List by Lot Premium Price, Lot Frontage, Lot Type, Status, Lot Condition/ Premium, and Street Name.
Locate the Filters Button at the Top Right of the screen and Select it
The Filters Drawer will Open
Define your Filter Criteria
Click Apply
!! If you would like to define a Premium Price Range, click the Left of the Slider to set the Lowest parameter and the Right to set the Highest parameter.
Price Management - Elevations
Elevation Price Tab
24. The Elevation Price List
Info: In the Elevation Price Tab, you can Manage the Price of an Elevation. Only the Elevations on Available Lots are Listed in the Elevation Price List, where you can see the following information:
Info: About the Elevations Price List
In the Elevations Price Tab of the Price Management Screen, you can Manage the Elevation Prices. You can find the following information:
Elevation Name
Model Type
Frontage
Bedrooms
Bathrooms
Garages
Area
Floorplan Package
Price
25. Adjust an Elevation Price
!! These Updates are reflected Across the Platform.
To Adjust the Price of an Elevation, find the Elevation in the List and Click on the Square to the left of the Name to select it
At the Top Right of the Screen, the Adjust Price button displays, Click on it
In the Adjust The [Name] Elevation pop-up, the Floorplan Packages are listed
Select the one you want to Adjust
Select – or + to Increase or Reduce the Price/ Percentage then select Price or Percentage
In the Price/ Percentage field, enter the new Price or Percentage
Click Update
The Total Price will be updated to reflect the Changes
26. Bulk Adjust Elevation Price
!! Heads–Up
These Updates are reflected Across the Platform.
To Adjust the Price, of a group of Elevations, select All those that need Adjusting
At the Top Right of the Screen, the Adjust Price button displays, Click on it
In the Adjust The Price pop-up, Select – or + to Increase or Decrease the Price or Percentage
Then, select the Price Icon or Percentage Icon to indicate whether to Adjust by Price or Percentage
In the field, enter the Number of Dollars or Percentage Value
Click Update
The Price of the selected Elevations will be Updated
Filter Elevations
27. Filter the Elevations in the List by Lot Premium Price, Lot Frontage, Lot Type, Status, Lot Condition/ Premium, and Street Name
Locate the Filters Button at the Top Right of the screen and Select it
The Filters Drawer will Open
Define your Filter Criteria
Click Apply
!! If you would like to define a Premium Price Range, click the Left of the Slider to set the Lowest parameter and the Right to set the Highest parameter.
Price History
Lot Premiums
28. Lot Premium History
Info: The Price History- displays an overview of the Changes done to the Lot Premiums Price. The information includes
Date
Item
Sales Rep
Previous Price
Adjustment (in price and Percentage)
New Price
To View the History of the Lot Premiums, go to the Left Navigation Bar and Select Price History
The Lot Premium Tab opens by default
Elevations
29. Elevation Price History
Info: The Price History- displays an overview of the Changes done to the Elevation Price. The information includes
Date
Item
Sales Rep
Previous Price
Adjustment
New Price
To View the History of the Elevation Price, go to the Left Navigation Bar and Select Price History
At the Top of the Screen select the Elevation Price Tab
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